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What is your service
area?
DANCIN’ TIME DJ &
Entertainment Services are available within a 150 mile
radius of Albany, NY. We have entertained weddings and
parties from Poughkeepsie to Lake Placid and from
Pittsfield, MA to Oneonta, NY. There is a small travel
fee for over 75 miles.
How long
have you been DJing weddings?
DJ Dancin’ David has
been DJing weddings since 1997. He started DJing Albany
Weddings in 2001 when he move here to live near his
girlfriend and now wife. DJ Dancin' Dawn has been DJing
weddings since 2002.
How far in advance do we need to schedule the DJ?
Like all of your other
wedding professionals it is a good idea to book your DJ
at least 12 months before your wedding date. This is
especially true for dates in spring, summer and fall
when most of the weddings are happening in the Albany
area.
Do you have the music that my guests and I want to hear?
Yes. We have over 20,000
songs and our library is updated every month with the
top hits. In addition, we are happy to play songs that
the bride and groom has requested before their
wedding day. Also, we are happy to take requests at the
reception. You can also provide us with a do not play
list.
Song listing.
How
and when do we pay for DJ Services?
DJ’s will reserve your
wedding date when they receive a deposit. At DANCIN’
TIME we ask for one-third of the price of the services.
The balance can be paid any time up and until the day of
your wedding. We accept cash, check or credit card. We
accept cash or check on the day of the event for the
balance due. You can make payments up until the date of
your event when the entire balance is due.
Is
there a sales tax on top of your DJ fee?
No.
Am I paying for travel and set-up time or just for the
hours of the event?
With DANCIN’ TIME DJ
Services you only pay for the hours we are entertaining
you and your guests. For events more than 75 miles from
Albany there is a small travel fee.
How are DANCIN' TIME DJ's different from other DJ's.
We are DJ and dance entertainers. We are your events'
coordinator, MC, DJ and dance motivator all rolled into
one. We are all about entertaining your guests
throughout the entire event.
DANCIN' TIME DJ's are known for there ability to connect
and motivate any age group to dance and participate
throughout the entire event. We are out on the dance
floor dancing with you and your guests. We love to
interact in a playful and fun manor with everyone at
your event. In addition to engaging you and your guests
in the most popular dances, we show everyone how to
Swing, Salsa, Tango and more. We also teach
wedding dance lessons. This is an extraordinary benefit
to you in terms of confidence when you are doing your
first dance, because we are right there with you.
DJ Dancin' David and Dawn are professional ballroom
dance teachers and performers.
Does your DJ's take breaks during the event?
DANCIN' TIME DJ's do not take breaks. They will play
music and entertain you and your guests from the start
time to the end time.
Should we provide a meal for the event professionals?
It is a good idea to make arrangements to make sure all
your event professionals have a meal. DANCIN' TIME DJ's
arrive at least 1 hour before your event starts. If you
take into account travel and set up time until try down
of all the equipment, your DJ has been working anywhere
from 7-10 hours straight. I promise the generosity will
be much appreciated.
What is the difference between a DJ and a band?
Bands usually cost 2 to 3 times more than a DJ. Band
members take breaks. Bands usually do not have the same
versatility with what songs they play and when.
Do
you have dance motivators and assistants?
Yes we do. DJ Dancin' David and Dawn are professional
ballroom dance teachers and performers. We also have
additional dance motivators and assistants who attend
events when required or requested.
How
much does DANCIN’ TIME DJ service cost?
Approximate range $400
to $2000. The price of our DJ services are dependant
upon the location, day of the week of your event and
type of event in addition to several other factors. For
venues where music is required in more than one room we
charge according to the number of sound systems we bring
to fill each room with music.
Can we meet to the person who will be DJing our wedding?
Yes. Initially you will
speak with Dawn about your wedding details, date, time
location and others. Next you will meet with David or
Dawn face to face to get to know each other and plan the
details of your wedding day. Depending on the day and
time and your needs either David or Dawn will be the DJ
at your wedding.
Can we come to see an event where DANCIN’ TIME DJ’s is
playing?
Because of the large volume of requests we receive to
drop in on a private event we are DJing, we are not able
to allow anyone to do this. We encourage you to watch
our
demo video and
read our
testimonials. We also have references you can
speak with upon request. On occasion we do DJ public
events that you may come to.
How
do we reserve DANCIN’ TIME DJ services?
After meeting with us
and making sure we are a good fit for your celebration
we sign an agreement and you provide a deposit.
What if our DJ is sick or worse and cannot DJ our event?
At DANCIN’ TIME we have
two DJ’s that will be intimately aware of the details of
your event. If for some reason, this has not happened in
the 12 years we have been DJing, that neither of us is
available at the last minute due to illness, we have a
network of other experienced DJ’s in the region to call
upon.
What if we need to cancel or postpone our event?
If you need to cancel or
postpone your event we appreciate being notified as soon
as possible. We will retain the deposit if the event is
cancelled. If your event is rescheduled due to an
emergency we may be willing to put the deposit towards
the rescheduled event.
What is
the role of a DJ at my wedding?
The DJ plays many roles
at every event. He or she is responsible for making sure
everything goes smoothly and making sure the bride and
groom enjoy a worry free experience. Here are some of
the areas your DJ is focused on throughout your wedding
reception.
Keep everything flowing.
Timing. Energy. Engagement. Project Manager. Customer
service. Safety. Selecting Music. Interfacing with
Banquet Manager, Photographer, Videographer.
Announcements.
Handling unexpected
occurrences – If someone gets hurt or a glass breaks on
the dance floor.
The flow of your Albany
Wedding reception starts with timing the schedule of
events. Your Albany Wedding DJ Professional will go over
this schedule with you at your initial Wedding Planning
meeting. Your schedule will be determined by your
interests, the banquet hall’s interests and your DJ’s
recommendations. The top considerations are when will
the food be ready and maintaining an engaged atmosphere.
As you can imagine
timing of the food is key to having a great meal and
great service. If the food is delayed your guests could
be hungry or worse it could get cold, although this
rarely happens. The banquet hall kitchen is a food
making factory with precise timing. Your DJ will be
watching the clock and communicating with the banquet
manager and the bride and groom to ensure everything
goes as planned.
Here is a one example of
an event schedule that we find works well for most
Albany weddings that we DJ. There are other successful
ways to plan a great schedule of events.
-
4:00-4:30 Ceremony
(off-site)
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4:30 – 5:00 Travel time
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5:00-5:45 Cocktail Hour
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5:45-6:00 Introductions
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6:00-6:15 First Dance,
Bridal Party Dance and Toasts
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6:15-7:15 Dinner (The
dinner time is dependant on number of guests and the
speed of the banquet hall. Buffet dinners usually
take less time than sit down dinners)
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7:15-7:25 Parent Dances
-
7:25-8:00 Open Dancing
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8:00 Anniversary Dance
and or Dollar Dance (It is good to get these in
early in the evening so the older guests can easily
participate)
-
8:30 Cake Cutting
-
9:00 Garter and Bouquet
-
9:10-11:00 Open Dancing
This is a good schedule
for a six hour wedding reception from 5-11:00 pm.
Generally weddings held
on a Friday start a little later and weddings held on
Sunday start a little earlier to allow for travel time.
Your DJ will make sure
that the photographer, videographer and banquet hall are
all in place and ready to go before beginning the
introduction of the Bridal Party. If you are having a
Champaign toast, your DJ will also check to make sure
the Champaign is poured before the Bridal Party
introductions.
Prior to introducing the
Bridal party the banquet manager will gather the Bridal
party in a separate room or hallway. Your DJ will then
line up your Bridal party reviewing their name
pronunciations one more time and ensuring the proper
order. Feel free to ask your DJ to pronounce the name
exactly as you would like it to be said. You can also
ask for Nicknames or fun comments at this time.
Your wedding DJ will
give the Bridal Party instructions on where to walk when
your name is called and weather or not to go to your
table or stand on the dance floor during the rest of the
introductions. Typically the parents of the Bride and
Groom go to their tables while the rest of the Bridal
party stands on the dance floor while the Bride and
Groom dance their first dance. Sometimes the Bridal
Party joins in the first dance after the Bride and Groom
have danced for two minutes or have finished their
routine. On other occasions the Bridal Party joins the
bride and groom on the dance floor for a second song.
You can also choose to have the rest of the guests join
the Bridal Party on the dance floor.
The DJ or banquet
manager should also make sure that everyone in your
Bridal party has put down their cigarette or drink
before the introductions begin.
Then the DJ will leave
the gathering room and get your guests warmed up for the
Bridal Party introductions. The banquet hall manager
will walk your Bridal Party to the entrance of the
banquet room. I suggest the Bridal party stay just out
of site until their name is called. Once your name is
called walk slowly onto the dance floor and then to your
table or to your spot on the dance floor where the DJ
suggested. Sometimes the photographer may ask you to
stop and pose for a picture.
Here is a good order for
the Bridal Party Introductions
-
Grandparents of the
Bride and Groom (If are not able to walk, they can
be recognized at their tables)
-
Parents of the Bride and
Groom
-
Flower Girl and Ring
Bearer
-
Junior Bridesmaids and
Ushers
-
Bridesmaids and Ushers
-
Maid or Matron of Honor
and Best Man
-
Bride and Groom
Some important Wedding
Day Schedule Considerations
One of the first
questions we ask our wedding couples is what is the
distance and timing between the ceremony and banquet
location, the time of day and the age of your attendees.
We recommend a half hour or less between the end of the
wedding ceremony and the start of the cocktail hour.
Cocktail hour should be an hour with introductions and
first dance near the end of cocktail hour. It is common
to have longer cocktail hours but we find an hour works
well and makes sure that your wedding guests get some
food in their stomach with their alcohol.
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